Benefits to Finance teams and management reporting

The most configurable solution

The most configurable online expenses system that wraps around your business, processes and procedures.

- Home to base calculations

- Favourites and journey locations

- Customised expense items to match your business policies

- Enhanced duty of care management that suspends mileage claims if documents are out-of-date protecting your business and employees

- Own branding with a customised broadcast message to communicate to your staff

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Greater visibility with intelligent reporting

Intelligent reporting gives vital insights that enable your team to improve procedures and save money.

Audit and compliance, expense items spend, spend by department, costs codes, frequent over claimers… these are just a handful of the standard reports available with our online expenses software.

The user-friendly reports builder means anything in the system can be reported on with speed and ease. Reports can even be emailed to relevant people automatically.

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Automatic Tax & VAT calculations

Increase accuracy, maximise recovery and reduce queries.

Should an expense item be recorded as an employee benefit, entertainment or business travel and subsistence? Our online employee expenses solution, Expenses, is a huge help in getting this vital process right. Compliance is facilitated at every step, ensuring all complicated claims are recorded correctly, to comply with your policy and HMRC legislation.

Even better, our partnership with cross-border foreign VAT reclaim experts, Global Tax Reclaim, our Expenses Expedite service can take care of this for you. 

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Ensure compliance and eradicate fraud

Our online expenses management solution ensures compliance at every stage of the expenses process, reducing the risk of fraud (accidental or deliberate).

Claims are validated against policy, checking for duplicates so line mangers have visibility before they approve any claim. Items can be flagged or even stopped if out of policy.

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Duty of care streamlined with built in tracking and alerting

You have a duty of care to keep your employees safe on the road. Expenses provides an easy and efficient way to ensure your organisation complies with all legislation. The intuitive duty of care functionality allows you to manage all your employees' vehicle and driving licence documents, with a full audit history.

Recording key details of renewals and limitations within Expenses, through automated email notifications and pre-defined intelligent reports, you are warned well in advance when action is required to stay legal. 

The first expenses system to integrate data for DVLA data for driver licence checking. Expenses enables you to do risk profiling with validation and business rules customised to your requirements, online employee consent, alerts and reporting.

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