Expenses Management Software

The most configurable expenses software.

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Expenses Expedite

Fast outsourced expenses, we got this!

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GreenLight

Intelligent forms and workflows.

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The most configurable expenses solution

A configurable expenses solution designed to reduce time and costs and increase productivity amongst payroll and finance teams. Maximise expense compliance through intuitive policy and HMRC validation features.

Submit, approve and track expense claims on the go, anytime, anyplace, anywhere, with smartphone and GPS integration. 

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The most configurable expenses solution

Fast, outsourced expenses, we got this!

A flexible expenses service which allows you to choose from a suite of four outsourced stages including scan, validate, pay and comply. Tailor the service to suit your requirements, helping to reduce your processing costs and increase productivity.

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Fast, outsourced expenses, we got this!

Intelligent forms and workflows

A streamlined solution designed to improve the internal administration of employee forms. Electronic forms reduce as much of the manual processing as possible, intuitively auto-populating employee information directly.  

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Intelligent forms and workflows

Hear a little from our satisfied customers

“The time taken to approve an accurate claim has reduced from around an hour to just 5-minutes. It’s really only claims with flags that take any time, but even processing these has reduced considerably.”
Linda Aikman, Expense Management Team, Bluefin Group 

“The biggest saving we have made to date is the time aspect as we are finding that the more people are using the system the more they are becoming familiar with it which in turn leads to quicker, more efficient claims processing.”
John Nieuwoudt, Payroll Administrator and Accounts Assistant, Bowers & Wilkins

“Managers feel less pressure and have more time to review, reject or approve claims because staff can submit claims at anytime during the month.”
South Western Ambulance Service NHS Foundation Trust

“The Expenses Health service helped Durham PCT to identify 15-18 per cent savings of previous mileage expenses. This was achieved by using the post code to post code technology, to produce accurate and consistent mileage claims.”
Ian Stiff, formally Head of Payroll at Durham PCT

“It’s very rare that we ever need to call Software Europe. Very occasionally, we call to check how to do something, and the support team is very good on the system and very helpful on the phone. We have had no problems whatsoever.”
Lynn Meakin Accounts Administrator, Hermes

“The system has provided better visibility on actual expenses being claimed, including an improved audit trail and reporting. It has offered administrative staff savings from reduced paper flows and simplified expenses processing. Moving to a more accurate calculation of mileage has potentially improved accuracy of claims.” Northampton General Hospital NHS Trust

“A bi-directional interface between Expenses Health and the NHS ESR ‘central data hub’ helps maintain the accuracy of staff data in Expenses Health – such as changes of details, work address, mileage and vehicle details. Staff changes made in ESR are reflected in Expenses Health greatly reducing duplication of work." 
South Western Ambulance Service NHS Foundation Trust

“We found Expenses to be a lot more user-friendly and we feel it also meets our requirements when it comes to processing expense claims. The help and support we received during the implementation process was tremendous and we were happy with the way it was carried out.”
John Nieuwoudt, Payroll Administrator and Accounts Assistant, Bowers & Wilkins

“Hermes has reduced claimant errors and therefore, saves the company valuable expenses budget. The system automatically checks for duplicate claims. If someone has accidentally submitted a claim for mileage twice, Expenses will pick it up using an automated process.”
Lynn Meakin Accounts Administrator, Hermes

“With an electronic claims system, there is a reduction in paper moving around the organisation; approximately 800 paper claims [two pages of paper each claim] removed per month.”
South Western Ambulance Service NHS Foundation Trust

 “You can see what point every claim is at and they cannot be lost as with the old paper ones. Employees can log on anywhere and find what stage their claim is at and how much they will be paid.”
Telford College